BayoSys legal document
PhotoPay Terms Addendum
PhotoPay-specific terms for events, buyers, transactions, and digital delivery.
PhotoPay Terms / Addendum This Addendum supplements the BayoSys Terms & Conditions, Privacy Policy, SaaS Agreement, Tenant Agreement, and Stripe Payment Terms, and applies to PhotoPay galleries, event pages, prepay pages, inline-payment flows, digital delivery pages, and related services. 1. Scope and Roles PhotoPay is a BayoSys-powered module that enables photographers, studios, schools, event operators, and other approved creators to sell or deliver digital images and related products. For PhotoPay transactions: BayoSys / PhotoPay provides the software, hosting, gallery access, payment workflow, and digital delivery infrastructure. Event Creator / Photographer / Studio is the independent business or operator responsible for event setup, image uploads, pricing, customer communication, permissions, fulfillment decisions, and legal compliance. Customer is the purchaser, parent, guardian, student representative, attendee, or other end user accessing or buying digital content. BayoSys is not the photographer, studio, school, or event organizer and is not responsible for the underlying event or photography services. 2. Event Types PhotoPay may support multiple event and gallery configurations, including: Inline Events - customers pay at or after image selection within the event or gallery flow Prepay Events - customers pay before the event, before access is granted, or before final images are delivered Future Event Types - any other event or gallery structure BayoSys introduces later Available event types may vary by account, plan, or configuration. 3. Event Creator Responsibilities The Event Creator is solely responsible for: configuring the event correctly entering accurate event details setting lawful pricing and offers uploading the correct images and files maintaining rights to all uploaded media ensuring the correct gallery, access flow, and delivery setup handling customer support, corrections, and fulfillment issues complying with school, venue, parent, privacy, and local legal requirements BayoSys is not responsible for errors caused by incorrect event setup, mislabeling, wrong pricing, wrong gallery links, or incorrect uploads by the Event Creator. 4. Image Ownership and Platform Rights 4.1 Creator Ownership Except as otherwise agreed in writing, the Event Creator retains ownership of the images, media, branding, and uploaded content they submit to PhotoPay. 4.2 Customer Purchase Rights A customer’s purchase gives the customer only the rights expressly granted at the point of sale or under applicable law. Unless otherwise stated by the Event Creator, customers receive a limited personal-use license for purchased digital images and may not: resell images sublicense images commercially exploit images remove watermarks or attribution where prohibited use images in ways that infringe the rights of the creator or subjects 4.3 BayoSys Platform License By uploading content to PhotoPay, the Event Creator grants BayoSys a limited license to host, store, process, transmit, display, and deliver that content solely as necessary to operate the PhotoPay service and related platform functions. 5. Customer Access and Delivery Customers may receive access to: digital image galleries download links order confirmation pages event-specific access links future delivery methods supported by the platform Delivery is subject to: successful payment where required proper event configuration availability of uploaded files account or link validity BayoSys does not guarantee perpetual access to galleries or files. 6. Link Expiration and Download Responsibility Access links, gallery availability, and delivery windows may expire. Customers are responsible for: downloading purchased files promptly saving and backing up downloaded files confirming successful receipt within the available access period Unless otherwise required by law or expressly stated in writing, BayoSys and the Event Creator are not obligated to restore expired links, re-host files indefinitely, or recover files a customer failed to download in time. 7. Refunds for Digital Files Refund policies for PhotoPay purchases are governed by: the Event Creator’s posted refund policy the BayoSys Stripe Payment Terms applicable law Unless required by law, digital products may be non-refundable once: access has been granted files have been made available download rights have been delivered BayoSys may assist with platform billing issues, but refund responsibility for event-specific or creator-specific sales remains primarily with the Event Creator. 8. Incorrect Event Setup and Upload Errors The Event Creator is responsible for the accuracy of: event names dates participant associations gallery grouping image assignment pricing setup package or offer details privacy settings access controls BayoSys is not liable for losses, complaints, missed sales, or takedown requests resulting from incorrect configuration or operator error by the Event Creator. 9. Gallery Privacy and Access Controls PhotoPay may offer privacy or access controls such as: unique gallery links password-protected access event-based access flows limited download windows These controls reduce risk but do not guarantee absolute privacy or security. The Event Creator is responsible for choosing the appropriate privacy settings for each event and for using the platform in a way that matches the sensitivity of the images involved. 10. Student and Minor Photo Considerations Where PhotoPay is used for school, youth, sports, church, camp, or other minor-related events: the Event Creator is solely responsible for ensuring they have all required permissions, releases, notices, and authority to photograph, upload, display, and sell such images the Event Creator must comply with all applicable laws, school rules, parent/guardian requirements, and venue policies BayoSys does not independently verify consent, custody rights, school permissions, or release status If a parent, guardian, school, or authorized representative raises a valid complaint regarding a minor’s image, BayoSys may remove, restrict, or disable access to content while the issue is reviewed. 11. Takedown Requests BayoSys may accept and review takedown or restriction requests relating to PhotoPay content, including requests based on: privacy concerns intellectual property claims mistaken identity minor-safety concerns court orders or legal process other credible legal or platform-safety concerns BayoSys may, in its discretion: remove content disable access pause a gallery require clarification from the Event Creator preserve records for legal or dispute purposes BayoSys is not required to keep disputed content live while a complaint is under review. 12. Prohibited Content PhotoPay may not be used to upload, display, sell, or distribute content that is: unlawful infringing defamatory sexually exploitative, abusive, non-consensual, unlawful, or involving minors hateful or discriminatory in violation of law or policy deceptive or fraudulent unsafe, malicious, or technically harmful BayoSys may remove prohibited content immediately and suspend related accounts. 12A. Sensitive, Nude, or Sexually Explicit Content PhotoPay is a general-purpose digital gallery and delivery platform. It is not marketed or represented as an adult-content platform. Certain Event Creators may seek to use PhotoPay for galleries containing nude, intimate, boudoir, fetish-adjacent, or other sexually explicit imagery. Any such use is solely the responsibility of the Event Creator. The Event Creator represents and warrants that, for any sensitive or sexually explicit content uploaded, displayed, sold, or delivered through PhotoPay: all persons depicted were legally competent adults at the time the content was created the Event Creator has obtained all legally required consents, permissions, releases, and rights necessary to create, upload, display, market, sell, and deliver the content the content does not depict minors, exploitation, coercion, trafficking, assault, or any non-consensual conduct the content does not violate obscenity, pornography, privacy, consumer protection, platform, payment processor, venue, or local law requirements the Event Creator has complied with any recordkeeping, age-verification, labeling, notice, or other legal obligations that may apply in the jurisdictions relevant to the content, creator, or customer BayoSys does not independently verify: age identity consent releases legality of production legality of distribution compliance with adult-content laws or regulations BayoSys reserves the right, in its sole discretion, to: prohibit, restrict, review, remove, or refuse any nude, intimate, fetish-related, or sexually explicit content require additional documentation or verification suspend galleries, payouts, or account access reject categories of content that create legal, processor, reputational, or operational risk Availability of payment processing for sensitive or sexually explicit content is not guaranteed. Payment processors, including Stripe and related providers, may independently restrict, delay, hold, review, or prohibit transactions or accounts associated with such content, and BayoSys is not responsible for those decisions or resulting losses. The Event Creator agrees to indemnify and hold harmless BayoSys from any claims, investigations, losses, fines, takedowns, chargebacks, processor actions, or legal disputes arising from sensitive or sexually explicit content or related transactions. 13. Payments and Platform Fees Payments through PhotoPay are subject to the BayoSys Stripe Payment Terms and any applicable addenda. This includes: payment processing through Stripe or another processor possible platform fees, including the possible $2 platform fee where applicable dispute, refund, and chargeback rules payout timing and processor limitations BayoSys is not responsible for processor delays, payout holds, or account restrictions imposed by Stripe or another payment provider. 14. Chargebacks and Disputes The Event Creator is responsible for: proving fulfillment or delivery maintaining event records maintaining access logs where available responding to customer complaints cooperating in dispute investigations If a PhotoPay purchase is disputed, BayoSys may rely on available logs, access history, payment data, and creator-provided records to respond, but BayoSys does not guarantee a successful dispute outcome. Chargebacks, reversals, and related fees may be assigned to the Event Creator under the Stripe Payment Terms and related agreements. 15. Service Availability and File Hosting Disclaimer PhotoPay is provided on an as-is and as-available basis. BayoSys does not guarantee: uninterrupted hosting permanent file retention continuous gallery availability error-free uploads or downloads preservation of files beyond applicable retention windows The Event Creator remains responsible for maintaining original copies of all uploaded media. Customers remain responsible for saving downloaded files. 16. No Professional Review of Content or Rights BayoSys does not review or verify: copyright ownership model releases school permissions parent or guardian consent trademark clearance legal sufficiency of creator terms or notices The Event Creator bears full responsibility for ensuring they have the lawful right to upload, display, and sell all content submitted to PhotoPay. 17. Termination and Content Access If an Event Creator account is suspended, canceled, or terminated: galleries may be disabled public purchase links may be removed customer access may be limited or discontinued retained records may persist under the BayoSys Privacy Policy and related agreements BayoSys is not obligated to maintain indefinite gallery access following account termination. 18. Limitation of Liability To the maximum extent permitted by law, BayoSys is not liable for: creator setup errors incorrect uploads missed sales unauthorized sharing of links by users privacy complaints caused by creator conduct lost profits or event revenue customer dissatisfaction with photography services expired links or missed download windows 19. Indemnification The Event Creator agrees to indemnify and hold harmless BayoSys from claims arising out of: uploaded media lack of permissions or releases privacy complaints minor-image disputes intellectual property claims consumer protection complaints refund, chargeback, or fulfillment disputes unlawful or noncompliant event operations 20. Effective Date This Addendum forms part of the BayoSys legal framework and applies to PhotoPay-related activity effective as of: April 1st 2026